The Skills Development Network as a part of NHS England understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of everyone who visits our website, skillsdevelopmentnetwork.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.
Our Site is owned and operated by The Skills Development Network, an organisation working as a part of the NHS in England,
Skills Development Network
Harrogate and District NHS Foundation Trust
50 Lancaster Park Road
Data Protection Officer: Nigel Booth
Email address: firstname.lastname@example.org
Personal data is defined by the retained EU law version of the General Data Protection Regulation ((EU) 2016/679) (the “UK GDPR”), as it forms part of the law of England and Wales, Scotland, and Northern Ireland by virtue of section 3 of the European Union (Withdrawal) Act 2018, the Data Protection Act 2018, the Privacy and Electronic Communications Regulations 2003 as amended, and any successor legislation as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.
Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:
The right to access the personal data we hold about you. Part 11 will tell you how to do this.
The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 12 to find out more.
The right to be forgotten, i.e., the right to ask us to delete or otherwise dispose of any of your personal data that we hold. Please contact us using the details in Part 12 to find out more.
The right to restrict (i.e., prevent) the processing of your personal data.
The right to object to us using your personal data for a particular purpose or purposes.
The right to withdraw consent. This means that, if we are relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time.
The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
Rights relating to automated decision-making and profiling. We do not use your personal data in this way.
For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details in Part 12.
It is important that your personal data is kept accurate and up to date. If any of the personal data we hold about you changes, please keep us informed as long as we have that data.
Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.
If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. We would welcome the opportunity to resolve your concerns ourselves, however, so please contact us first, using the details in Part 12.
Depending upon your use of Our Site, we may collect and hold some or all of the personal and non-personal data set out in the table below, using the methods also set out in the table. We do collect ‘special category’ or ‘sensitive’ personal data with your consent if you fill out our equal opportunities monitoring form. This data is anonymised and is not associated with your name or identity but allows us to monitor and improve our service.
How We Collect The Data
|Contact Details||When you register to use our service, or when you contact us with an enquiry or respond to a communication from us|
|Information on how you use our service||When you raise an enquiry with us or respond to a communication from us|
|Anonymised sensitive data on ethnicity, gender and other personal categories||When you agree to fill in our equal opportunities monitoring information|
What We Do
What Data We Use
|Identify you when you contact us||Contact details and identity||Legitimate interest|
|To administer services and to inform you about improved administration of services we provide now or in the future||Contact details and identity||Under contract to supply the services you have requested|
|To carry out marketing analysis and service analysis including statistical and testing information||Cookie analytics data||With your express consent|
|To contact you about services offered by us that may be of||Contact Information||Legitimate Interest|
|interest to you based on your use of our services|
|Improve our service and ensure we are reaching all parts of our community||Anonymised sensitive data including Ethnicity, Gender, and other personal categories||With your explicit consent if you agree to our equal opportunities monitoring|
You will never be sent any unlawful marketing or spam.
We will always work to fully protect your rights and comply with our obligations under the Data Protection Legislation and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt out.
We will always obtain your express opt-in consent before sharing your personal data with third parties for marketing purposes and you will be able to opt out at any time.
We will only use your personal data for the purpose(s) for which it was originally collected unless we reasonably believe that another purpose is compatible with that or those original purpose(s) and need to use your personal data for that purpose. If we do use your personal data in this way and you wish us to explain how the new purpose is compatible with the original, please contact us using the details in Part 12.
If we need to use your personal data for a purpose that is unrelated to, or incompatible with, the purpose(s) for which it was originally collected, we will inform you and explain the legal basis which allows us to do so.
In some circumstances, where permitted or required by law, we may process your personal data without your knowledge or consent. This will only be done within the bounds of the Data Protection Legislation and your legal rights for instance as a part of legal proceedings or to comply with a request from law enforcement
We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods (or, where there is no fixed period, the following factors will be used to determine how long it is kept):
Type Of Data
How Long We Keep It
|Information relating to service delivery including personal data relating to company officers.||Until the service period has expired and we are no longer required to keep records|
|Personal site use data||Held until the service period has expired, required for record keeping relating to financial compensation|
|Anonymised equal opportunities data||The data is fully anonymized and cannot be linked to any individual, this data is kept in perpetuity to allow NHS England to meet its commitment to Equal Opportunities|
We will only store your data within the UK or EU. This means that it will be fully protected under the Data Protection Legislation.
Please contact us using the details in Part 12 for further information about the particular data protection mechanism(s).
The security of your personal data is essential to us and to protect your data, we take a number of important measures, including the following:
Limiting access to your personal data to those employees, agents, contractors, and other third parties with a legitimate need to know and ensuring that they are subject to duties of confidentiality.
Procedures for dealing with data breaches (the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to, your personal data) including notifying you and/or the Information Commissioner’s Office where we are legally required to do so.
We will not share any of your personal data with any third parties for any purposes, subject to the following exception(s):
In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
If you change your mind, you can always opt in or out of this service at any time by altering your preferences.
Please remember that communications over the internet, such as email and webmail (messages sent through a website), are not secure unless they have been encrypted.
If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.
All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 12.
To make this as easy as possible for you, a Subject Access Request Form is available for you to use. You do not have to use this form, but it is the easiest way to tell us everything we need to know to respond to your request as quickly as possible.
There is normally no charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs incurred in responding.
We will respond to your subject access request within 28 days and normally, we aim to provide a complete response, including a copy of your personal data, within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of (our) progress.
For your security we may require proof of identity in which case, we will contact you to request such proof. The 28-day timeframe for our response to your request will then start from the point that we receive such proof.
To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details:
Email address: email@example.com
Postal address: Skills Development Network
Harrogate and District NHS Foundation Trust
50 Lancaster Park Road